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Session notes and staff handovers

The right detail. Before the shutter clicks.

Separate lasting preferences from notes for one appointment, with visible note indicators before staff open the booking.

Join the Founders Pilot

Capabilities and scope ↓

Conceptual scene of a photography team preparing a session and reception

Session notes and staff handovers

Illustrative photograph

A moment from studio life.

A hairstyle request reaches the right person.

A parent mentions a preference during an enquiry. Save it in that appointment’s internal notes and mark it important, ready for the hair stylist to review before the visit.

What this makes possible.

Lasting knowledge and today’s instructions.

Family notes carry ongoing preferences. Internal session notes cover today’s hairstyle, celebration or handover and are not automatically copied to another booking.

Make the existence of notes visible.

Booking lists, calendars, customer lists and appointment details show when notes exist. Important notes have a text indicator as well as colour.

Keep the session context together.

Save the occasion, family attendees and individual outfit colours. Internal notes stay outside customer-facing invitations.

See the product for yourself

Actual Japanese interface, captured in a disposable test studio using fictional records.

Session notes and staff handovers — Actual Japanese admin screen with fictional family data

Make it part of your day.

01
Record the conversation
Open Notes in booking details and distinguish session notes from family notes.
02
Flag what needs attention
Save important notes, attendees and outfit details.
03
Review before the visit
Follow Read notes from the booking and brief the team.

Capabilities and scope

Internal shooting notes and visible alerts: Separate ongoing customer notes from notes for one session, with visible note and importance indicators in booking lists and details.
Customer notes: Keep notes that help the team prepare for a future visit or hand over a conversation.

Questions & answers

Before you bring it to your studio.

Are internal notes emailed to customers?

No. Internal session and personal family notes are for staff and are excluded from invitations and public booking views.

What happens to the existing booking memo?

It remains separate under Booking memo / customer request.

Is the note body visible in lists?

Lists show presence and importance. Read the contents in the relevant details screen.

Tsumira Foto · Founders Pilot

Make the next welcome feel like their studio.

Picture your own families, your team and your next appointment. Start exploring personal customer care in the Founders Pilot.

Join the Founders Pilot

Platform access is expected to be free through June 2027.

Browse all features →

The right detail. Before the shutter clicks.

A hairstyle request reaches the right person.

Lasting knowledge and today’s instructions.

Make the existence of notes visible.

Keep the session context together.

See the product for yourself

Record the conversation

Flag what needs attention

Review before the visit

Capabilities and scope

Before you bring it to your studio.

Bring the next part of service together.

Family photo history, outfits and albums

Birthday and Shichi-Go-San invitation emails

Family records for photo studios

Make the next welcome feel like their studio.